The board portal is a key component of an organization’s governance tools. It is utilized by committees, boards and executive leadership teams to optimize meeting workflows, collaborate confidently using security features and to align on strategic decision-making. It also reduces the time and cost of physical board materials. The many companies that provide solutions can make it challenging for organizations to pick the best tool. Comparing board portal software is a great way to narrow down your options. This includes evaluating security level and desired tools for board management and service/support quality.
Determine Your Needs
Choose what is most important to you for your board portal. This includes an assessment of the number of board members and the kind of information you will be sharing. Then, determine the features that are required to meet your needs (e.g. secure messaging, D&O questionnaire help, around-the-clock client support). The data you’ve collected can be used to assess the available board portals and choose the one that is best suited to your business’s needs.
How to evaluate the security of your board portal
Board meetings need to be conducted with an extremely secure environment because they are discussing sensitive and confidential documents. To ensure that your portal is as secure as you can, look for a system that utilizes encrypted confidential files to safeguard against data theft and hacks. A portal with an audit trail enables you to track who has accessed or edited the documents.